How to Prepare a Job Description

Published: May 10th 2023

Updated: May 10th 2023

Crafting a compelling job description is crucial for small and medium-sized enterprises (SMEs) seeking to attract top talent. This document serves as the starting point for promoting the company's employer brand and capturing the interest of potential job seekers and qualified candidates.

A well-crafted job description strikes a careful balance between providing sufficient information about the role for potential candidates to comprehend its requirements and keeping it concise and user-friendly.

In this guide, we explore:

  • What is a job description?
  • How to choose a job title
  • How to write a job summary
  • Listing job responsibilities and duties
  • Qualifications and skills required
  • Salary range and benefits
  • Job description examples and writing tips

What is a Job Description?

A good job description provides a concise overview of a position's responsibilities, duties, necessary skills, and qualifications. It should also feature key company information, such as mission statement, culture, benefits, salary range, and reporting structure.

Creating a well-crafted job description is crucial as it can greatly impact a job seeker's decision to apply for job postings. Therefore, it should not be overlooked or dismissed as trivial. Now we have identified what is a job description? we will discuss the essential elements to include in a well-written job description:

How to Choose a Job Title

When selecting job titles for a job post or job ad, it is crucial to follow these job title writing basic principles:

Avoid Confusing Jargon

Job titles should not contain internal jargon that may confuse potential candidates. It is important to review titles for inclusivity and remove any language that could appear discriminatory, such as race or gender bias.

Be Specific

Effective job titles accurately describe the position using clear and specific language. Using precise phrases in job titles helps attract job seekers who are searching for positions that match their skills and qualifications. In fact, many prospective candidates click on job descriptions and search results that match the exact job title they are seeking.

How to Write a Job Summary

A good job description job summary is crucial for catching the eye of the best candidates. When writing a job summary for job descriptions, be sure to include the following elements:

Define your Company and Highlight your Uniqueness

Provide an overview of your company and showcase what makes you distinctive. Consider your employer brand, taking into account your company culture, values, and company mission.

State your Expectations

Be clear and specific about what is expected of the employee so that job seekers can determine if the position aligns with their skills and abilities.

Specify the Job Location

To increase the visibility of your job advertisement in search results, it is important that job descriptions include the location of the job. Working conditions may be entirely remote or a hybrid role given the current landscape.

Listing Job Responsibilities and Duties

When listing job responsibilities and duties, it is crucial to explain the following:

Job Activities Required on a Daily Basis

Describing the job activities required on a daily basis is essential information that helps potential candidates determine if they can fulfill the role and align with the company culture. An effective job description should include this key information to improve employee engagement and attract a higher percentage of qualified candidates.

Core Responsibilities

The job description should provide a succinct list of duties the person will be responsible for performing. Be sure to include any unique aspects of the job. For example, if you are hiring a Marketing Manager to develop a social media strategy targeting specifically for TikTok, this should be highlighted.

How the Job Fits into your Organization

To help candidates see the bigger picture of the company, share details i job descriptions about who the position reports and how the job impacts the business.

Qualifications and Skills Required

Defining the skills and qualifications needed for the job is a crucial aspect of a great job description. When a job description summarizes qualifications and skills, here are some guidelines to follow:

Soft Skills

Your job posting should outline the soft skills and personality traits you are seeking from job seekers, such as excellent problem-solving abilities or effective communication skills. We recommend reading our article what communication skills to include in a job description.

Hard Skills

Effective job descriptions for the recruitment process should also include specific technical skills required for the role. You may need candidates proficient in using particular equipment or software applications. Great job descriptions highlight must have skills and nice to have skills to help candidates understand if they can apply for your job post.

Job Role Qualifications

Many jobs require specific education and training. In this section, be clear about what qualifications are essential to the operations performed and what are desirable. Remember that including too many technical skills and education requirements may discourage some candidates from applying, and you may miss out on qualified candidates and a future hire who could excel in the role.

Salary Range and Benefits

To create a compelling job description, a small business Hiring Manager or HR department should be clear about the pay details. Here are some guidelines to follow regarding salary and benefits for your recruiting process:

Salary Range

Candidates are more likely to apply for jobs that meet their salary expectations. However, many job descriptions fail to include salary information. As a small business, you can stand out from your competitors by providing a transparent hiring process and job description that includes a salary band. When you write a job description, if you include a pay range, you increase your chances of attracting candidates who are the right fit for your company.

Benefits and Perks for Employees

The benefits and perks your company offers can significantly affect whether candidates accept your job offer. A competitive salary is not the only consideration for job seekers. An effective job offer and employment package may include flexible working hours, tuition reimbursements, a pet-friendly office, snacks, or dental care. Don't overlook the value of benefits and perks when writing your job description for posting on job boards. Be clear about what your company can offer to potential employees.

Job Description Examples and Writing Tips

Small businesses often struggle with a lack of time and resources and cannot afford to make mistakes in their hiring process. Here are two tips that can help:

  • Conduct Decision-Maker Discovery: Speak with managers and department heads to gain thorough knowledge about the position and its requirements. This will ensure that your job description includes enough detail and accurately reflects the needs of the company.
  • Leverage the Job Description: Use job description templates as a foundation for the hiring process. This means using it to create job ads, screen resumes, and conduct candidate interviews. By doing this, you can ensure that you are hiring the right person for the job based on the criteria outlined in the job description.

You can view our advice on how to use a job description template here or access our job description library. Our library of effective job descriptions include many job description examples that will help your create a good job description that attracts the best prospective candidates. You can delve deeper into the intricacies of preparing job descriptions by reading our guide - How To Create A Good Job Description.

Job Description Preparation FAQs

Here we answer your questions on writing an effective job description.

  • The 5 steps to writing a job description are:

    • Define the job title: The job title should accurately reflect the role's responsibilities and seniority level
    • Identify job duties and responsibilities: Write a detailed list of job duties and responsibilities, including both essential and non-essential functions
    • Specify requirements and minimum qualifications: List the education, must have skills, experience, and certifications required for the job
    • Determine salary and benefits: Research industry standards and determine the salary range and benefits package for the position
    • Finalize and review: Review the job description for clarity, consistency, and accuracy. Get feedback on the final draft from stakeholders to ensure the job description meets the organization's needs
  • To write a job description, a Hiring Manager should follow the five steps mentioned above. Begin by identifying the job title, followed by listing the job duties, requirements, qualifications, salary range, and benefits. Use clear and concise language, avoid using jargon, and ensure the job description is understandable to a diverse audience. Be sure to review and finalize the job description before job posting on job boards.

  • The rule for a job description is that it should be clear, concise, and accurate. It should provide a detailed explanation of the job duties, required qualifications, nice to have skills, and expectations. Additionally, it should not discriminate based on race, gender, religion, or any other protected characteristics. The job description should comply with all applicable laws and regulations, including the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA). Finally, the job description should be regularly reviewed and updated as necessary to reflect changes in the job's key responsibilities and requirements.


Enter your email address below to subscribe to our blog.

© Hiring People. All rights reserved.