Our Staff Assistant job description includes the responsibilities, duties, skills, education, qualifications, and experience.
About the Staff Assistant role
Staff Assistant provides administrative support to staff members or departments by performing a variety of tasks, such as answering phones, typing documents, filing records, and scheduling appointments. They may also assist with special projects and occasionally provide customer service.
Role Purpose
The purpose of a staff assistant is to provide administrative and clerical support to an organization or department. This may include answering phones, filing paperwork, preparing documents, entering data, scheduling appointments, managing calendars, and other administrative tasks as needed. The staff assistant is responsible for ensuring the accuracy and timeliness of all office tasks. They may also provide customer service, assist with training and development, and perform other duties as assigned.
Staff Assistant Summary
The Staff Assistant is responsible for providing administrative and operational support to the organization. This role requires excellent organizational, communication and problem-solving skills as well as the ability to multi-task and manage multiple projects simultaneously.
The Staff Assistant will be responsible for scheduling meetings and appointments, managing databases, preparing and distributing documents, organizing office files and supplies, responding to customer inquiries, providing customer service, and handling other tasks as assigned. Additionally, this position will assist with special projects, data entry, and other administrative duties as needed. The Staff Assistant must be able to effectively prioritize tasks and work independently in a fast-paced environment.
Staff Assistant Duties
- Provide administrative support to staff members
- Perform clerical duties such as filing, scanning, photocopying, ordering supplies, and distributing mail
- Answer phones and provide information to callers
- Greet visitors and direct them to the appropriate staff members
- Organize and maintain staff calendars
- Assist with scheduling and coordinating meetings and events
- Research and compile data for reports
- Perform data entry and maintain databases
- Assist with special projects and other duties as assigned
Staff Assistant Skills
- Excellent communication skills
- Interpersonal skills
- Organizational skills
- Problem solving skills
- Time management skills
Staff Assistant Requirements
- Ability to prioritize tasks
- Excellent written and verbal communication skills
- Strong organizational and multitasking skills
- Proficient in Microsoft Office programs
Personal Traits
- Excellent organizational and communication skills
- Ability to prioritize and perform multiple tasks
- Flexible and able to work in a fast-paced environment