Our Document Management Specialist job description includes the responsibilities, duties, skills, education, qualifications, and experience.
About the Document Management Specialist role
A Document Management Specialist is responsible for creating, organizing, and maintaining an organization's records and documents. This role requires excellent organization and communication skills, as well as a familiarity with document management systems. The specialist must keep all documents up to date and ensure their accuracy, as well as provide support in the event of a document request.
Role Purpose
The purpose of a Document Management Specialist is to ensure that all documents are properly managed in an organized, secure, and efficient manner. This includes file naming conventions, archiving and retrieval of documents, data entry, and document tracking. The Document Management Specialist must possess strong organizational and computer skills, have excellent communication skills, and be able to work well with a team. They must also be knowledgeable of document management systems and software. This role is critical for the successful management and organization of documents for any organization.
Document Management Specialist Summary
The Document Management Specialist is responsible for the management of all documents within an organization. The position involves the maintenance of records and files, the development of filing systems, and the implementation of procedures to ensure the accuracy and confidentiality of documents. Additionally, the Document Management Specialist will provide support to the organization in the use of electronic document storage and retrieval systems, as well as the creation of document management reports for management review. The successful candidate will possess excellent organizational and communication skills, as well as a thorough understanding of document management principles.
Document Management Specialist Duties
- Develop and implement document management systems and procedures
- Maintain document databases and archives
- Conduct document audits and ensure document control compliance
- Create and maintain document control templates and forms
- Advise on improvement of document control processes
- Monitor and report on document control activities
- Assist with document control training
Document Management Specialist Skills
- Proficient in document management software
- Ability to monitor and control document flow
- Knowledge of document management best practices
- Experience with managing electronic and paper filing systems
- Familiarity with records management regulations
Document Management Specialist Requirements
- A Bachelor's degree in Information Systems or related field
- At least 5 years of experience in document management
- Excellent knowledge of document management software
- Knowledge of document management best practices
- Excellent problem-solving and communication skills
Personal Traits
- Excellent organizational skills
- Strong written and verbal communication skills
- Attention to detail
- Ability to work independently and as part of a team