Our Document Control Specialist job description includes the responsibilities, duties, skills, education, qualifications, and experience.
About the Document Control Specialist role
Document control specialists are responsible for managing the organization, storage, and tracking of documents throughout their life cycle. They ensure that documents are properly organized and accessible, and that revisions and updates are properly documented. They also ensure that documents comply with applicable regulations and standards.
Role Purpose
The purpose of a Document Control Specialist is to ensure that documents are properly organized and securely stored so that they can be quickly and accurately retrieved when needed. This role is responsible for creating and maintaining a system for tracking, filing, and organizing documents and other materials. They must adhere to specific security protocols and maintain the confidentiality of any sensitive information. Additionally, the Document Control Specialist must work with other departments and personnel to ensure documents are up-to-date and that any changes are properly documented.
Document Control Specialist Summary
The Document Control Specialist is responsible for the efficient management of electronic and hard copy documentation. The Document Control Specialist will ensure that documents are kept up-to-date and that the documentation is accurate and controlled according to company procedures. The Document Control Specialist will also perform document imaging and document formatting for efficient storage and retrieval. Other duties include developing and maintaining document control systems, training users on document control systems, and providing support to users of the systems. The Document Control Specialist will also provide assistance with document conversion and data entry tasks.
Document Control Specialist Duties
- Create and implement document control processes and procedures
- Ensure that documents are properly stored and managed
- Maintain document control databases and systems
- Develop document control tracking and reporting systems
- Provide technical assistance and support for document control activities
- Coordinate document control activities with other departments
Document Control Specialist Skills
- Excellent organizational and communication skills
- Proficiency in Microsoft Office and document control software
- Ability to understand and follow specific instructions
- Ability to prioritize tasks and meet deadlines
Document Control Specialist Requirements
- Demonstrated knowledge of document control processes and procedures
- Proficiency in Microsoft Office Suite
- Ability to work independently, as well as collaboratively in a team environment
- Excellent organizational, analytical, and problem-solving skills
- Strong attention to detail
Personal Traits
- Organized
- Attention to detail
- Strong communication skills