Our Document Control Manager job description includes the responsibilities, duties, skills, education, qualifications, and experience.
About the Document Control Manager role
The Document Control Manager is responsible for ensuring the safe storage and tracking of documents associated with the organization. This includes creating and maintaining document management systems, developing procedures for document control, overseeing document reviews and revisions, and providing technical support for document-related issues. The Document Control Manager is also responsible for providing guidance to staff in the proper use of document control systems and processes.
Role Purpose
The purpose of a Document Control Manager is to ensure the accuracy, completeness, and proper storage of all documents related to a company or organization. The Document Control Manager is responsible for developing and enforcing document control policies and procedures, as well as ensuring compliance with applicable regulations. They are also responsible for organizing the collection, maintenance, and distribution of documents and for keeping track of document versions and changes. Additionally, the Document Control Manager is often responsible for tracking document use and access, as well as maintaining audit trails.
Document Control Manager Summary
The Document Control Manager is responsible for creating and managing document control systems to ensure accuracy and integrity of documents and records in accordance with organizational procedures and standards. The Document Control Manager will develop and implement document control procedures, review and approve documents, and coordinate document reviews and approvals. The Document Control Manager will also monitor document control activities and maintain document control databases and systems. Additionally, the Document Control Manager will analyze document control trends and suggest improvements, and provide training and support to other staff in the use of document control systems.
Document Control Manager Duties
- Responsible for the development, implementation, and maintenance of document control systems
- Ensure documents are accurately documented and stored
- Manage the distribution of documents and ensure they are up to date
- Assist in the development of document control policies and procedures
- Maintain records of document control activities
- Provide guidance and support to the team on document control issues
Document Control Manager Skills
- Excellent organizational skills
- Ability to work autonomously
- Strong communication skills
- Proficiency in document management systems
Document Control Manager Requirements
- Manage document control processes, systems, and procedures
- Develop and maintain document control procedures and related systems
- Evaluate and implement Document Management Systems
- Manage and store documents in a secure and organized system
- Ensure all documents are properly identified, reviewed, and approved
- Maintain document control database and archives
- Train personnel on document control systems and procedures
- Monitor document control processes and adherence to Quality Management System
- Analyze and resolve document control issues
Personal Traits
- Excellent organizational skills
- Strong attention to detail
- Ability to prioritize tasks
- Strong communication skills
- Flexibility and adaptability