Our Trade Show Coordinator job description includes the responsibilities, duties, skills, education, qualifications, and experience.
About the Trade Show Coordinator role
Trade show coordinators are responsible for organizing and managing events at trade shows, exhibitions, and other promotional events. They plan and coordinate the event logistics including scheduling, vendors, venues, and staff, as well as create and manage budgets. They must also ensure that the event runs smoothly and is successful.
Role Purpose
The purpose of a Trade Show Coordinator is to plan, organize, and manage all aspects of trade show events. This includes coordinating with vendors, exhibitors, and sponsors; booking venues; arranging transportation; and overseeing setup, execution, and breakdown of events. The Trade Show Coordinator also works with marketing and sales teams to develop promotional materials, manage budgets, and analyze event success. Ultimately, the Trade Show Coordinator is responsible for ensuring the success of all trade show events.
Trade Show Coordinator Summary
The Trade Show Coordinator is responsible for overseeing all aspects of the trade show process. This includes planning, organizing, and executing trade shows. The Trade Show Coordinator must be able to manage multiple projects, develop relationships with vendors, and ensure that all trade show activities are handled in a timely manner. The Trade Show Coordinator will coordinate with the marketing team to ensure that all promotional materials are designed and printed in a timely manner. This individual must be highly organized, have excellent communication skills, and have experience in event planning and customer service. The Trade Show Coordinator will be expected to oversee all aspects of the trade show process, including managing budgets, negotiating contracts, and coordinating with vendors. The Trade Show Coordinator will be a key point of contact for clients and vendors during the event.
Trade Show Coordinator Duties
- Organizing and managing trade show events
- Developing trade show strategies and plans
- Developing and monitoring budgets
- Coordinating and managing staff assigned to trade show events
- Creating promotional materials and displays
- Negotiating and contracting with vendors
- Coordinating logistics for travel and lodging
- Conducting post-show analysis and reporting
Trade Show Coordinator Skills
- Organizational abilities
- Good communication
- Attention to detail
Trade Show Coordinator Requirements
- Organize trade shows and related events
- Develop trade show budgets and manage financials
- Select, contract and coordinate show services
- Coordinate marketing activities and plan events
- Develop and implement strategies to maximize exposure
- Negotiate contracts with vendors and suppliers
- Maintain updates on industry trends
Personal Traits
- Organization
- Creativity
- Communication Skills
- Attention to Detail
- Leadership