Our Purchasing Assistant job description includes the responsibilities, duties, skills, education, qualifications, and experience.
About the Purchasing Assistant role
The Purchasing Assistant is responsible for providing administrative and operational support in the purchasing department. They will assist with purchasing orders and invoicing, price negotiation, tracking shipments, and maintaining accurate records. The Purchasing Assistant must be organized and detail-oriented, possess excellent communication and problem-solving skills, and be able to work independently.
Role Purpose
The purpose of a Purchasing Assistant is to provide administrative and clerical support to the Purchasing Department in order to facilitate the efficient functioning of the department. The Purchasing Assistant will be responsible for all purchasing tasks, such as placing orders, tracking orders, and maintaining records. They will be in charge of negotiating prices, delivering materials, and negotiating contracts. Additionally, they will be responsible for data entry, maintaining accurate records and filing, and communicating with vendors.
Purchasing Assistant Summary
The Purchasing Assistant is responsible for providing administrative and clerical support to the Purchasing Department. The Purchasing Assistant will assist with purchasing activities, including researching and ordering materials, tracking orders, and responding to inquiries. The Purchasing Assistant will also review contracts and invoices, maintain records of purchases and inventory, and assist with other activities as needed. The ideal candidate must be organized, detail-oriented, and capable of working independently. This position requires excellent communication skills, both written and verbal, and a working knowledge of purchasing procedures.
Purchasing Assistant Duties
- Assist with the purchase of goods and services for the company
- Source suppliers, negotiate contracts and compare prices
- Manage vendors and ensure timely delivery of goods
- Maintain accurate records of purchases and pricing
- Communicate with internal and external customers to resolve any issues
- Assist with administrative tasks such as invoice processing and payment tracking
Purchasing Assistant Skills
- Excellent communication and organizational skills
- Attention to detail
- Ability to multitask and prioritize
- Strong customer service skills
- Knowledge of office equipment and procedures
- Proficiency in Microsoft Office Suite
Purchasing Assistant Requirements
- Manage and coordinate the purchase of goods and services for the company
- Negotiate with suppliers for pricing and delivery terms
- Maintain relationships with vendors and suppliers
- Resolve discrepancies between purchase orders and invoices
- Monitor market prices for products and services
- Maintain accurate records of purchases
- Ensure compliance with company policies and procedures
Personal Traits
- Organizational skills
- Detail-oriented
- Strong communication