Our File Clerk job description includes the Administrative Assistant responsibilities, duties, skills, education, qualifications, and experience.
About the File Clerk role
File Clerk is responsible for maintaining organized records and files. Duties may include organizing documents, scanning and filing paperwork, keeping accurate records, updating filing systems, and performing other clerical or administrative tasks.
Role Purpose
The purpose of a file clerk is to maintain and organize physical and electronic files and records. This includes filing, retrieving, and managing documents, such as invoices, legal documents, and reports. The file clerk is also responsible for updating records, tracking documents, and ensuring accuracy and completeness of information. Additionally, the file clerk may be responsible for shredding documents and archiving inactive files.
File Clerk Summary
The File Clerk is responsible for organizing, maintaining, and streamlining the filing systems of the business. The File Clerk will ensure that all files are up-to-date and in order. The File Clerk must also be able to quickly and accurately retrieve files as requested.
Duties and Responsibilities:
• Maintain the filing systems of the business, ensuring that all files are organized, labeled, and easily retrievable
• Ensure that all documents and records are up-to-date and stored securely
• Manage and update digital and physical filing systems
• Receive and process incoming files, documents, and records
• Retrieve documents and records as requested
• Create new files and folders as needed
• Sort and organize documents and records
• Handle confidential documents with discretion
• Perform other related duties as assigned
File Clerk Duties
- Organize and maintain files
- Answer questions related to files
- Retrieve and store files
- Assist with filing projects
- Copy and scan documents
File Clerk Skills
- Organizing documents
- Filing paperwork
- Data entry
- Updating records
File Clerk Requirements
- Ability to work with computers and other office equipment
- Excellent organizational and filing skills
- Strong attention to detail
- Ability to follow instructions accurately
- Good communication and customer service skills
Personal Traits
- Organizational skills
- Attention to detail
- Ability to multitask
- Good communication skills
- Computer literacy